1. Freshmark and Privacy
The NSW Chamber of Fresh Produce Limited, trading as Freshmark. (Freshmark/we) is committed to
safeguarding the privacy of users of our products and services. Freshmark and
its associated entities adhere to the Australian Privacy Principles contained
in the Privacy Act 2001.
This Privacy Policy sets out how Freshmark collects, stores and
uses your personal information and how you can access and update your personal
information or make a complaint.
Sometimes the Freshmark web services contain links to third-party
services for your convenience and information. When you access these third-party
services, please understand that Freshmark is not responsible for th site’s
privacy or security practices, which are not covered by this, our Privacy
Policy. We suggest that you review the privacy
policies of each site you visit before supplying any personal information to
them.
2. What is personal information?
Personal Information is information about
an individual whose identity is apparent or whose identity can reasonably be
ascertained from the information.
3. How personal information is collected
Freshmark members are organisations, not individuals, but we will
from time to time gather personal information from individual representatives
of members and from other individuals.
We collect personal information in a number of different ways,
including by email, telephone, letters, event registrations, and surveys, if
you submit a resume to us and from other publicly available sources and from
third-parties. We may collect additional information when you provide feedback
provide information about your personal or business affairs, change your
content or email preference, respond to promotions or provide financial or
credit card information.
4. Cookies
Freshmark uses Google Analytics, a web analysis service of Google,
and Monster Insights in relation to
Freshmark’s website and other web services. Google Analytics employs cookies
that are stored to your device in order to facilitate an analysis of your use
of the web services. The information generated by these cookies, such as the time,
place and frequency of your visits to our site, including your IP address, is
transmitted to Google’s location in the US and stored there. This tracking is
conducted in such a way to ensure the anonymity of users — in this context the
cookie may identify your computer — but it should not identify you.
If you do not wish to
receive any cookies, you may set your device to either prompt or refuse
cookies. Please note that rejecting cookies may mean that not all the functions
on our website are available to you.
5. What kind of personal information is collected by Freshmark?
Freshmark only collects information that is necessary for its
operation and delivery of its products and services. Personal information we
may collect includes the following:
General
- your
name, personal and/or business contact details, date of birth and gender - details
of your position and your employer - any
personal information contained in your resume, if you send it to us - your
credit card or other payment details - any information
that you voluntarily share with us about your experience dealing with us
by way of feedback or complaints.
Events
If
you attend one of our events we may collect your name, contact details,
position title, organisation and credit card or other payment details.
Training/Professional Development
If
you enrol in or attend one of our training or professional development courses,
we may collect the following kinds of personal information about you:
- your name (including your previous name, if
applicable), personal and/or business contact details, date of birth and
gender - your job title
- information about your educational and
professional qualifications.
6. The purpose for which personal information is collected
Freshmark only collects personal information for the primary
purpose of providing our products and services to you, providing information to
our members, customers/consumers and marketing. We may also use your personal
information for secondary purposes closely related to the primary purpose in
circumstances where you would reasonably expect such use or disclosure of your
personal information.
We may also use your personal information to notify you about
products, services and promotions offered by us and our sponsors, partners and
suppliers.
You may unsubscribe from our mailing/marketing lists at any time
by contacting us in writing.
7. Disclosure of your personal information
We may disclose your personal information to our employees,
officers, insurers, professional advisers and agents as reasonably necessary to
provide our products and services.
We may disclose personal information to third-party suppliers and
contractors to whom we contract out specialised functions such as IT services.
If you attend one of our training courses or events, we may
disclose personal information such as your name, employer and title, to the
organisers, speakers, exhibitors, industry partners, sponsors and fellow
delegates or attendees of that training course or event.
We take steps to ensure that any third parties to which we
disclose personal information:
- comply
with the Australian Privacy Principles when they handle your personal
information, and
are
authorised only to use personal information to provide the products and
services or to perform the functions required by Freshmark.
Due to COVID-19 we may disclose additional personal information
that we collect about you, such as your phone number and email address, to
venues and organisers of our events so they can perform contact tracing in the
event of a health incident.
We may also disclose personal information where required or
authorised by law.
Information that we collect may from time to time be stored,
processed in or transferred between parties located in countries outside of
Australia.
8. Our commitment to data storage and security
Freshmark holds personal information in a number of ways,
including in electronic databases, email contact lists, and paper files, which
are stored securely where appropriate.
Freshmark takes steps to secure the personal information we hold,
including information and communications technology, security using encryption,
firewalls, anti-virus software and login and password protection, secure office
access, personnel security and training, and workplace policies.
Freshmark only permits your details to be accessed by authorised
personnel, and it is a condition of employment that Freshmark’s employees
maintain the confidentiality of personal information.
Payment security of all financial transactions is maintained by
Freshmark using EFTPOS, BPAY and online banking technologies. Our policy is to
ensure that all financial transactions processed meet industry security
standards that ensure payment details are protected.
We take all reasonable technical and organisational measures to
protect the personal information we hold against loss, unauthorised access,
use, modification or disclosure, and against other misuse.
How long do we keep information?
We only keep your personal information for as long as it is
reasonably necessary taking into consideration our need to answer enquiries and
provide products and services. This means that we may retain your personal
information for a reasonable period after you stop dealing with Freshmark. When
the personal information that we collect is no longer required, we destroy or
delete it in a secure manner, in accordance with best practice for data
destruction.
De-identification
All personal information will be de-identified where possible.
Accidental or unauthorised use or
disclosure
In the event of accidental or unauthorised use or disclosure of
personal information, we shall take prompt action to remedy such breach and
shall notify the individual and the Privacy Commissioner as required under the
Privacy Act.
Our staff are trained in dealing with data breache(s)
External service providers contracted by Freshmark are bound to
comply with the requirements of the Privacy Act in relation to notification of
data breaches.
Third-Party data security
Where Freshmark does disclose personal information to a third
party, the third party must at all times provide the same level of security for
your personal information as Freshmark does, and, where required, are bound by
a legal agreement to keep your personal information private, secure and to
process it only on the specific instructions of Freshmark.
9. Can you deal with us without identifying yourself?
Freshmark’s policy is to provide
individuals with the option of not identifying themselves or of using a
pseudonym when dealing with us if it is lawful and practicable to do so.
A pseudonym is a name or other
descriptor that is different to an individual’s actual name.
For example, you can access our website
and make general phone queries without having to identify yourself, and you can
respond to our surveys anonymously.
In some cases, however, if you don’t
provide us with your personal information when requested, we may not be able to
respond to your request or provide you with the product or service that you are
seeking. For example, you must identify yourself to attend one of our seminars
or courses.
10. What to do if you have a question?
If you have any privacy-related
questions, please contact our privacy officer at;
Finance and Corporate Services Manager
P: 02 9764 3244
11. How you may access your personal information?
You can request
access to the personal information Freshmark holds about you by contacting the Freshmark
privacy officer. If Freshmark cannot provide access to your personal
information, it will provide you with the reasons why.
12. How to make a complaint and how complaints will be handled?
If you are concerned
about a possible interference with your privacy or misuse of your personal
information by Freshmark, please contact the privacy officer.
It is Freshmark’s
policy to handle complaints in a timely, effective, fair and consistent manner.
On making a privacy complaint to Freshmark you will receive an acknowledgement
letter or email within five business days. This communication will set out the
name of the person responsible for handling your complaint and the expected
response time for your complaint. Freshmark endeavours to make a decision on
all written complaints within 20 business days after the complaint is received.
If we need more time to respond to your complaint we will notify you as to the
delay and the reasons for it and seek your agreement to a longer period.
13. Privacy Policy Updates
This Privacy Policy was updated in April 2022.
We reserve the right
to make changes to this Privacy Policy at any time. We encourage you to
regularly review this Privacy Policy to make sure you are aware of any changes
and how your information may be used. The Privacy Policy is located on our
website at www.freshmark.com.au
14. Where to go for more information about privacy
For more information
about privacy issues and protecting your privacy, please visit the Privacy Commissioner’s
website www.privacy.gov.au (Australia).
